Private Practice Set-Up for Therapists
Thinking about starting your own private practice?
Starting a private therapy practice is exciting, but there is a lot to think about beyond seeing clients.
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What software should you use?
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How will clients contact you?
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How will you manage appointments?
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How will you take payments?
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What policies do you need?
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How will you manage your administration?
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How do you get your practice found online?
You don't need to figure everything out on your own.
Business Support Team can help you put the foundations of your private practice in place, so you can start your business feeling organised and confident.
Build your practice on solid foundations
Every practice is different, so support can be tailored around what you've already done and what you still need to put in place.
Practice planning
We can help you think through:
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Your services
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Your ideal clients
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Face-to-face and/or online therapy
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Pricing
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Availability
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Client journey
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Enquiry process
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Appointment structure
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Administrative requirements
Systems & software
Choosing the right systems at the beginning can save you countless hours later.
We can help you consider and set up appropriate systems for:
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Appointment management
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Client records
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Invoicing
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Payments
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Online appointments
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Forms
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Diary management
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Email
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Client communication
Policies & processes
A professional private practice needs clear processes behind the scenes.
We can help you organise your administrative processes and identify the policies, documents and procedures you need to consider.
Getting your practice visible
Once your foundations are in place, you need people to be able to find you.
We can help you consider:
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Website structure
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Google Business Profile
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Search engine optimisation
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Therapist directories
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Online presence
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Enquiry processes
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Client-facing information
Already started?
You don't have to be starting from scratch to work with us.
Perhaps you've already got your website but your systems are a mess.
Perhaps you're getting enquiries but struggling to keep up.
Perhaps you've been practising for a few years and realise your original systems aren't working anymore.
We can help you review what you've already got and identify where improvements could make your practice easier to manage.
A practice that works for you
Your private practice should give you greater freedom — not create another full-time job.
Getting the right systems and processes in place from the beginning can make a huge difference to how your business feels day to day.
If you're thinking about starting private practice, let's talk about what you need.
Prices start from only £30 per hour.
WHAT PEOPLE SAY
Clinical Psychologist
I was feeling overwhelmed by the constant flow of admin tasks, replying to emails, raising invoices, chasing payments. This was pulling me away from clinical work. Hiring Ashleigh was the best decision I made for my practice.
Clinical Psychologist
Ashleigh manages scheduling, client follow-ups, documentation, and general admin with care and confidentiality. As she is also a therapist she has strong understanding of the sensitivity required in a mental health setting, and always communicates with empathy and discretion.
Psychology & Assessment clinic
Ashleigh has been a huge asset to our business since starting with us. She is highly organised, efficient, and reliable. She is thoughtful and personable with clients, which makes communication friendly and welcoming. Ashleigh's business support helps us to focus on valuable clinic time. Her support is consistent, professional, and dependable, she is worth her weight in gold!
Marriage counselling organisation
Ashleigh is the ultimate VA she is adaptable and supportive of the needs of our company. We are so blessed to have found her. She always offers ways to improve our admin function to be more productive and professional. What makes her so special is her ability to see the bigger picture. She is assertive calm, honest and always fair. The function of the VA support we have had in the past was good as the service always done what we asked which was ok but Ashleigh joins you at your point of need and always helps with whatever situation you present. Although Ashleigh is in high demand from other clients it always feels we are her only client. This is a unique and highly effective service. I would have no hesitation in recommending. if you find her you are lucky and safe in her very capable hands.